Beaver Parents & Young People

Why are Sleepovers / Camps offered?

They often give young people their first experience of a night away from home without their parents / guardians. They are the young person’s first taste of residential Scouting. They offer the fun and excitement of spending time with friends, more time for extended activities, completing part of the Outdoor Challenge, contributes towards the Nights Away Activity Badge, helps prepare them for further camps in older Sections and gives a sense of independence.

What happens if they want to come home?

We have never made a child stay at sleepover if they really haven’t wanted to, although we have a wide range of tried and tested distraction techniques that normally work well anyway!

That’s why we always need an updated contact number for an adult available to drive, just in case we need you to come and collect your son or daughter at any time day or night.

What happens about sleeping arrangements given there are boys and girls attending?

You hopefully all remember this bit—which is on the registration form you filled in when your child joined us—

“ Due to the accommodation arrangements and provision of facilities at some camp sites, or gender ratios of participants, it may be necessary for boys and girls to share tents / dormitories for reasons of practicality and/or safety. Where this option is required, young people will always have access to private washing and changing areas. Any concerns on this matter should be addressed with the section leader prior to the event.”.

In effect what this usually means is we, for example, may place two girls in one “room”of a tent and two boys in the other.

Newbie Campers and What to Expect

Below is a web version of the Beaver Newbie Nights Away document created by Badger, there is also a Cubs version Cubs Newbie Nights Away the FAQ’s in the documents will become their own FAQ’s. Local variations may derive from this, but it’s a good starter for 10

We are very aware that for some this will be their first ever time camping, or camping as part of anything other than a Family Camp through scouting. Here’s some really basic information we thought we’d share with apprehensive Beavers and nervous parents alike! Whilst aimed at those new to nights away with scouting it might help a few more experienced campers too.

In Preparation

  • If your child has not yet slept anywhere except with family then why not have some fun at “practice” events with fellow Scouters? One weekend at your home and another at theirs….
  • For those booked to attend (and who have never camped before) maybe see if you can fit a practice in, any back garden is ideal!!
  • Often Groups offer an indoor introduction before the outdoor events start.

Kit

  • Unless otherwise stated it’s traditional that all members (adult and child) arrive and depart in uniform.
  • Please, please, please,please resist the temptation to pack their bags for them! Believe it or not even at 6 years old most boys and girls are quite good at getting things together, even if they aren’t the neatest packers in the world. In letting them pack it helps them remember where things are when looking for them, and at the end of camp they will be expected to pack their own things anyway! Nothing to stop you checking it once they are asleep of course…
  • All equipment and clothing must be clearly marked with the owner’s name, and we take no responsibility for loss or damage of any personal property.
  • Electronic games, phones, radios, mp3 players etc are all banned items and not really needed (in Cubs and Scouts too) unless otherwise stated ~ the only thing they should bring with batteries is their torch!
  • We do normally carry on in the rain, all be it with an amended programme, so please make sure footwear / clothing is appropriate if the forecast is soggy. When we say waterproof please note that’s what we mean—not “can cope with a shower on the walk to school” proof 🙂
  • Suitable sleeping bags need to be provided. Please note that it is highly unlikely that the ones sold in supermarkets with characters on will be of sufficient warmth. If camping Sept -June then a 3 season, with a 2 season minimum for summer.
  • Exact kit required will vary from camp to camp but please see the generic list at the end.

All About Tents

  • Before bed time we do get them all to clean their teeth and pop to the toilet.
  • Lights out varies from camp to camp, but we always make sure they know what time they have to be in their beds by, and what time they then have to be quiet by.
  • Out of courtesy to other campers (especially the leaders) and any neighbouring residential properties we also explain what time they have to remain quite until, and what time they can leave their tents / get up. Some sites have specific rules covering this.
  • If they need to go to the toilet during the night that’s fine (but a reason why they need to sleep with their torch close to hand). They don’t need to ask permission but are simply expected to try hard not to wake the others, and to make sure they do their tent up properly when leaving / getting back in (especially when it’s raining). Sometimes they will be going into a building and sometimes using toilet tents—but we always ensure they know.
  • When pitching tents we arrange them so that the Beavers know exactly where the adults are, so that if they need to wake us during the night they can (although some of us don’t sleep much anyway).
  • Leaders are normally up after / before the children so check all is ok before going to bed /on getting up. If an adult gets up during the night we do the same sort of walk round to check. We do not stay up all night (although sometimes it can feel like it!).

On Camp

  • Respect for fellow campers is important. For example we do not walk through other people’s camping areas, we do not go into other people’s tents and we do not wake people up early by running round outside when we should at least be quiet if not asleep.
  • Everyone is responsible for clearing up after themselves, from washing their own kit up after a meal to clearing up something they drop or spill.
  • We always operate a “leave no trace” policy—the site should be left exactly as it was found. Any items moved (natural or man-made) should be returned to where they came from, all rubbish should be disposed of correctly.
  • When catering for large numbers we do not factor in “likes” and “dislikes” (only food intolerance and allergies) as to do so would be impractical (we’re sure many of us also know that when on camp it’s amazing what young people will eat when they are hungry and away from parents…). Rest assured there will be something they will eat!

Communication

  • If you do get a call from us during a Nights Away event please do not panic! Quite often it can be something as simple as your son or daughter can’t find something, and not because of any issue requiring them to be collected.
  • Please do not contact any of the adults taking part during the event unless there is an emergency, such as a sudden medical problem with a close family member which means you will need to collect them, or “pop in” outside the times stated for the event. Both of these can distract the adults present from the children in their care.

And a final few words…….

  • We give you advance warning now that they will probably come home tired, grubby and may say very little until they have had a good sleep. The question “What did you get up to?” will probably only be answered with the word “Stuff” for at least 24 hours……..
  • A large number of adults taking part have children, so please believe us when we say that we will care for your child like our own, we know it’s often the parents who worry whilst the boys and girls have an absolute blast!

My son or daughter would love to come but we just can’t afford the cost.

We are very aware that as Scouts we offer lots of opportunities and are keen for everyone to take part irrespective of parental ability to pay. Please discuss hardship options with your Group to help your child join in with their friends. Groups, Districts and Counties have financial accessibility funds for areas of deprivation and hardship, but they cannot help you if you don’t ask.

How do I know you will cope with the fact my child ….?

There are very few “issues” that we have not already dealt with whilst away. Examples include:

  • Bed wetting
  • Night terrors
  • Sleep walking
  • Home sickness
  • Allergies
  • Behavioural issues
  • Sickness

and ……(not to mention some serious snoring!)

But we can only help if you tell us so when you fill in the form please list everything, no matter how minor it may seem.

Cub Parents & Young People

Why are Sleepovers / Camps offered?

They often give young people their first experience of a night away from home without their parents / guardians. They are the young person’s first taste of residential Scouting. They offer the fun and excitement of spending time with friends, more time for extended activities, completing part of the Outdoor Challenge, contributes towards the Nights Away Activity Badge, helps prepare them for further camps in older Sections and gives a sense of independence.

What happens if they want to come home?

We have never made a child stay at sleepover if they really haven’t wanted to, although we have a wide range of tried and tested distraction techniques that normally work well anyway!

That’s why we always need an updated contact number for an adult available to drive, just in case we need you to come and collect your son or daughter at any time day or night.

What happens about sleeping arrangements given there are boys and girls attending?

You hopefully all remember this bit—which is on the registration form you filled in when your child joined us—

“ Due to the accommodation arrangements and provision of facilities at some camp sites, or gender ratios of participants, it may be necessary for boys and girls to share tents / dormitories for reasons of practicality and/or safety. Where this option is required, young people will always have access to private washing and changing areas. Any concerns on this matter should be addressed with the section leader prior to the event.”.

In effect what this usually means is we, for example, may place two girls in one “room”of a tent and two boys in the other.

Newbie Campers and What to Expect

Below is a web version of the Beaver Newbie Nights Away document created by Badger, there is also a Cubs version Cubs Newbie Nights Away the FAQ’s in the documents will become their own FAQ’s. Local variations may derive from this, but it’s a good starter for 10

We are very aware that for some this will be their first ever time camping, or camping as part of anything other than a Family Camp through scouting. Here’s some really basic information we thought we’d share with apprehensive Beavers and nervous parents alike! Whilst aimed at those new to nights away with scouting it might help a few more experienced campers too.

In Preparation

  • If your child has not yet slept anywhere except with family then why not have some fun at “practice” events with fellow Scouters? One weekend at your home and another at theirs….
  • For those booked to attend (and who have never camped before) maybe see if you can fit a practice in, any back garden is ideal!!
  • Often Groups offer an indoor introduction before the outdoor events start.

Kit

  • Unless otherwise stated it’s traditional that all members (adult and child) arrive and depart in uniform.
  • Please, please, please,please resist the temptation to pack their bags for them! Believe it or not even at 6 years old most boys and girls are quite good at getting things together, even if they aren’t the neatest packers in the world. In letting them pack it helps them remember where things are when looking for them, and at the end of camp they will be expected to pack their own things anyway! Nothing to stop you checking it once they are asleep of course…
  • All equipment and clothing must be clearly marked with the owner’s name, and we take no responsibility for loss or damage of any personal property.
  • Electronic games, phones, radios, mp3 players etc are all banned items and not really needed (in Cubs and Scouts too) unless otherwise stated ~ the only thing they should bring with batteries is their torch!
  • We do normally carry on in the rain, all be it with an amended programme, so please make sure footwear / clothing is appropriate if the forecast is soggy. When we say waterproof please note that’s what we mean—not “can cope with a shower on the walk to school” proof 🙂
  • Suitable sleeping bags need to be provided. Please note that it is highly unlikely that the ones sold in supermarkets with characters on will be of sufficient warmth. If camping Sept -June then a 3 season, with a 2 season minimum for summer.
  • Exact kit required will vary from camp to camp but please see the generic list at the end.

All About Tents

  • Before bed time we do get them all to clean their teeth and pop to the toilet.
  • Lights out varies from camp to camp, but we always make sure they know what time they have to be in their beds by, and what time they then have to be quiet by.
  • Out of courtesy to other campers (especially the leaders) and any neighbouring residential properties we also explain what time they have to remain quite until, and what time they can leave their tents / get up. Some sites have specific rules covering this.
  • If they need to go to the toilet during the night that’s fine (but a reason why they need to sleep with their torch close to hand). They don’t need to ask permission but are simply expected to try hard not to wake the others, and to make sure they do their tent up properly when leaving / getting back in (especially when it’s raining). Sometimes they will be going into a building and sometimes using toilet tents—but we always ensure they know.
  • When pitching tents we arrange them so that the Beavers know exactly where the adults are, so that if they need to wake us during the night they can (although some of us don’t sleep much anyway).
  • Leaders are normally up after / before the children so check all is ok before going to bed /on getting up. If an adult gets up during the night we do the same sort of walk round to check. We do not stay up all night (although sometimes it can feel like it!).

On Camp

  • Respect for fellow campers is important. For example we do not walk through other people’s camping areas, we do not go into other people’s tents and we do not wake people up early by running round outside when we should at least be quiet if not asleep.
  • Everyone is responsible for clearing up after themselves, from washing their own kit up after a meal to clearing up something they drop or spill.
  • We always operate a “leave no trace” policy—the site should be left exactly as it was found. Any items moved (natural or man-made) should be returned to where they came from, all rubbish should be disposed of correctly.
  • When catering for large numbers we do not factor in “likes” and “dislikes” (only food intolerance and allergies) as to do so would be impractical (we’re sure many of us also know that when on camp it’s amazing what young people will eat when they are hungry and away from parents…). Rest assured there will be something they will eat!

Communication

  • If you do get a call from us during a Nights Away event please do not panic! Quite often it can be something as simple as your son or daughter can’t find something, and not because of any issue requiring them to be collected.
  • Please do not contact any of the adults taking part during the event unless there is an emergency, such as a sudden medical problem with a close family member which means you will need to collect them, or “pop in” outside the times stated for the event. Both of these can distract the adults present from the children in their care.

And a final few words…….

  • We give you advance warning now that they will probably come home tired, grubby and may say very little until they have had a good sleep. The question “What did you get up to?” will probably only be answered with the word “Stuff” for at least 24 hours……..
  • A large number of adults taking part have children, so please believe us when we say that we will care for your child like our own, we know it’s often the parents who worry whilst the boys and girls have an absolute blast!

My son or daughter would love to come but we just can’t afford the cost.

We are very aware that as Scouts we offer lots of opportunities and are keen for everyone to take part irrespective of parental ability to pay. Please discuss hardship options with your Group to help your child join in with their friends. Groups, Districts and Counties have financial accessibility funds for areas of deprivation and hardship, but they cannot help you if you don’t ask.

How do I know you will cope with the fact my child ….?

There are very few “issues” that we have not already dealt with whilst away. Examples include:

  • Bed wetting
  • Night terrors
  • Sleep walking
  • Home sickness
  • Allergies
  • Behavioural issues
  • Sickness

and ……(not to mention some serious snoring!)

But we can only help if you tell us so when you fill in the form please list everything, no matter how minor it may seem.

Scout Parents & Young People

Why are Sleepovers / Camps offered?

They often give young people their first experience of a night away from home without their parents / guardians. They are the young person’s first taste of residential Scouting. They offer the fun and excitement of spending time with friends, more time for extended activities, completing part of the Outdoor Challenge, contributes towards the Nights Away Activity Badge, helps prepare them for further camps in older Sections and gives a sense of independence.

What happens if they want to come home?

We have never made a child stay at sleepover if they really haven’t wanted to, although we have a wide range of tried and tested distraction techniques that normally work well anyway!

That’s why we always need an updated contact number for an adult available to drive, just in case we need you to come and collect your son or daughter at any time day or night.

What happens about sleeping arrangements given there are boys and girls attending?

You hopefully all remember this bit—which is on the registration form you filled in when your child joined us—

“ Due to the accommodation arrangements and provision of facilities at some camp sites, or gender ratios of participants, it may be necessary for boys and girls to share tents / dormitories for reasons of practicality and/or safety. Where this option is required, young people will always have access to private washing and changing areas. Any concerns on this matter should be addressed with the section leader prior to the event.”.

In effect what this usually means is we, for example, may place two girls in one “room”of a tent and two boys in the other.

Nights Away Passports – Reasonable Adjustments

One of the questions that comes up is how to make Nights Away Event Passports inclusive for those who need additional support. So one of our team asked HQ InfoCentre the question, and this is what came back from them:

“In the case where a child with additional needs is to be partaking in an expedition under the Nights Away Passport scheme, here’s a few pointers on how to go about making sure the correct support is in place without jeopardising the purpose of the NA Passport Scheme (to encourage self-independence):

A conversation between the parents of the child, the Nights Away Permit holder (and passport issuer) and the District Commissioner should be had outlining the specific needs of the child and how much of these needs could be handled by the passport holder/the Scouters around him.In the same way that you would for any other Nights Away passport expedition, make sure there is a robust home contact system in place.

This means that the Nights Away Permit holder (and possible another Leader should a child need to be taken away from the expedition) should be in the general vicinity such that they can make it to the campsite on short notice.

It could be, due to the specific needs of one or more of the young people involved in the expedition, that it is agreed that the home contact should be more immediately available if needed.

In this case, it would be best practice for the young people to not be made aware of these adjustments.

This is because the purpose of the Nights Away Passport scheme is to instill a sense of self-reliance in the young people and, especially to those in the Group that do not have additional needs, the fact that a more immediate home contact system is in place could effect that.

With regards to the case where the Nights Away Permit holder (and Passport issuer) has their own child within the expedition, try and act in the same way as if there wasn’t. It would be best practice that this Nights Away Permit holder with a child in the expedition wouldn’t be a part of the Home Contact process (although I appreciate that it may be difficult to find another Nights Away Permit holder who is available) but would merely be a part of the conversation spoken about in point 1.”

 

(Edited to remove abbreviations)

Newbie Campers and What to Expect

Below is a web version of the Beaver Newbie Nights Away document created by Badger, there is also a Cubs version Cubs Newbie Nights Away the FAQ’s in the documents will become their own FAQ’s. Local variations may derive from this, but it’s a good starter for 10

We are very aware that for some this will be their first ever time camping, or camping as part of anything other than a Family Camp through scouting. Here’s some really basic information we thought we’d share with apprehensive Beavers and nervous parents alike! Whilst aimed at those new to nights away with scouting it might help a few more experienced campers too.

In Preparation

  • If your child has not yet slept anywhere except with family then why not have some fun at “practice” events with fellow Scouters? One weekend at your home and another at theirs….
  • For those booked to attend (and who have never camped before) maybe see if you can fit a practice in, any back garden is ideal!!
  • Often Groups offer an indoor introduction before the outdoor events start.

Kit

  • Unless otherwise stated it’s traditional that all members (adult and child) arrive and depart in uniform.
  • Please, please, please,please resist the temptation to pack their bags for them! Believe it or not even at 6 years old most boys and girls are quite good at getting things together, even if they aren’t the neatest packers in the world. In letting them pack it helps them remember where things are when looking for them, and at the end of camp they will be expected to pack their own things anyway! Nothing to stop you checking it once they are asleep of course…
  • All equipment and clothing must be clearly marked with the owner’s name, and we take no responsibility for loss or damage of any personal property.
  • Electronic games, phones, radios, mp3 players etc are all banned items and not really needed (in Cubs and Scouts too) unless otherwise stated ~ the only thing they should bring with batteries is their torch!
  • We do normally carry on in the rain, all be it with an amended programme, so please make sure footwear / clothing is appropriate if the forecast is soggy. When we say waterproof please note that’s what we mean—not “can cope with a shower on the walk to school” proof 🙂
  • Suitable sleeping bags need to be provided. Please note that it is highly unlikely that the ones sold in supermarkets with characters on will be of sufficient warmth. If camping Sept -June then a 3 season, with a 2 season minimum for summer.
  • Exact kit required will vary from camp to camp but please see the generic list at the end.

All About Tents

  • Before bed time we do get them all to clean their teeth and pop to the toilet.
  • Lights out varies from camp to camp, but we always make sure they know what time they have to be in their beds by, and what time they then have to be quiet by.
  • Out of courtesy to other campers (especially the leaders) and any neighbouring residential properties we also explain what time they have to remain quite until, and what time they can leave their tents / get up. Some sites have specific rules covering this.
  • If they need to go to the toilet during the night that’s fine (but a reason why they need to sleep with their torch close to hand). They don’t need to ask permission but are simply expected to try hard not to wake the others, and to make sure they do their tent up properly when leaving / getting back in (especially when it’s raining). Sometimes they will be going into a building and sometimes using toilet tents—but we always ensure they know.
  • When pitching tents we arrange them so that the Beavers know exactly where the adults are, so that if they need to wake us during the night they can (although some of us don’t sleep much anyway).
  • Leaders are normally up after / before the children so check all is ok before going to bed /on getting up. If an adult gets up during the night we do the same sort of walk round to check. We do not stay up all night (although sometimes it can feel like it!).

On Camp

  • Respect for fellow campers is important. For example we do not walk through other people’s camping areas, we do not go into other people’s tents and we do not wake people up early by running round outside when we should at least be quiet if not asleep.
  • Everyone is responsible for clearing up after themselves, from washing their own kit up after a meal to clearing up something they drop or spill.
  • We always operate a “leave no trace” policy—the site should be left exactly as it was found. Any items moved (natural or man-made) should be returned to where they came from, all rubbish should be disposed of correctly.
  • When catering for large numbers we do not factor in “likes” and “dislikes” (only food intolerance and allergies) as to do so would be impractical (we’re sure many of us also know that when on camp it’s amazing what young people will eat when they are hungry and away from parents…). Rest assured there will be something they will eat!

Communication

  • If you do get a call from us during a Nights Away event please do not panic! Quite often it can be something as simple as your son or daughter can’t find something, and not because of any issue requiring them to be collected.
  • Please do not contact any of the adults taking part during the event unless there is an emergency, such as a sudden medical problem with a close family member which means you will need to collect them, or “pop in” outside the times stated for the event. Both of these can distract the adults present from the children in their care.

And a final few words…….

  • We give you advance warning now that they will probably come home tired, grubby and may say very little until they have had a good sleep. The question “What did you get up to?” will probably only be answered with the word “Stuff” for at least 24 hours……..
  • A large number of adults taking part have children, so please believe us when we say that we will care for your child like our own, we know it’s often the parents who worry whilst the boys and girls have an absolute blast!

My son or daughter would love to come but we just can’t afford the cost.

We are very aware that as Scouts we offer lots of opportunities and are keen for everyone to take part irrespective of parental ability to pay. Please discuss hardship options with your Group to help your child join in with their friends. Groups, Districts and Counties have financial accessibility funds for areas of deprivation and hardship, but they cannot help you if you don’t ask.

How do I know you will cope with the fact my child ….?

There are very few “issues” that we have not already dealt with whilst away. Examples include:

  • Bed wetting
  • Night terrors
  • Sleep walking
  • Home sickness
  • Allergies
  • Behavioural issues
  • Sickness

and ……(not to mention some serious snoring!)

But we can only help if you tell us so when you fill in the form please list everything, no matter how minor it may seem.

Nights Away Advisers

What’s this about more than one District Nights Away Adviser?

The Damboree Team believe in having a pool of NAA in a District, ideally one per Group to do the mentoring, coaching etc, and to lead on the ongoing training for nights away within that group setting.
Of course you would not asses  your own group, that would be a conflict of interest, and marking your own homework is very much discouraged.

What resources are there out to help a Nights Away Adviser?

Your county should have a County Nights Away Adviser (CNAA), and your county might have a Supporter of the Nights Away Permit Scheme (SNAPS) who you can go to for help and advice, if your local network of NAA’s cannot help.

There is also a Facebook Group for Nights Away Advisers, supported by the Supporting Assessors National Active Support Unit. So if you are a Nights Away Adviser, get in touch with like-minded souls.

How do I become a Nights Away Adviser?

First off, you need to think that Camping is best, ideally have camped lots, led camps etc. Have a chat to your relevant Commissioner and your Training Manager.

If you complete Mod25N validation using a Damboree event to assess someone for their Nights Away Camping Permit, then you can apply for one of our Gold Badges, which for the 2022 cycle are sponsored by Online Scout Manager

Can I assess someone from outside my District/County?

Yes, you can, it is a national permit scheme, and your assessment carries the same validity as if it was from within the assessees own District/County, however expect to be asked questions about your assessment.

If a District Commissioner/District Nights Away adviser rejects your assessment because they have trust issues, then there is little the assessee can do, as the permit is at the discretion of the issuing Commissioner.  However rejecting someones assessment purely on the basis the assessor was “Not from round these parts”, (we’ve all heard the stories) then they need calling on it, to understand if it is just localism or whether there is a deeper concern.

Commissioners

What’s in it for me as a Group Scout Leader/Commissioner/Nights Away Adviser?

Ultimately more work, whether that’s approving NANs, asessing & mentoring more Leaders for permits, sourcing more kit for more campers, arranging more training for extended skills like bulk cooking, or more Mod38’s.

But the return is the investment you put into your leaders, and supporting them camping, is they stay longer, even if it’s a parent who choses to move through the sections with their young person.

Because Permits are non-sectional (unless the permit holder has asked for that restriction, it shouldn’t be forced on them) the Beaver Leader Parent who then becomes a Cub Leader Parent is permitted and ready to camp with the Pack.

More camping means more revenue for camp sites, your occupancy percentages go up, so your sites generate more revenue.

Best of all your young people get fantastic camping experiences, and the more confidence they get from starting earlier, in Beavers, the more competent they get as they progress, so long term the success of your Top Awards programme increases.

What about Explorers and Young Leaders?

The Damboree Silver Badges are there for Young Leaders and Explorers who help deliver a Damboree event, in fact Damboree is a good first base for a Young Leader led event, supported by their section leaders.

The more Young Leaders can be involved in camp planning, the earlier they can get the camp leading experience to be assessed for a permit when they become an adult leader.

Also it is felt that if Explorers needed encouraging to camp using Damboree, then something has gone wrong elsewhere. We believe that Explorers should be working towards Event Passport Camping, in support of their Top Awards.

So what can Damboree do to help me promote nights away in my Group/District/County/Region/Country?

  • Well, we have a cracking badge scheme that supports Beavers, Cubs & Scouts, broadly aligned to the Outdoor Challenge with some Damboree magic thrown in.
  • We have Gold Badges for those who get their first Campsite Permit, so your leaders can join a prestigious alumnus of around 350 Gold Badge owners.
  • Golds for those who step up to become Nights Away Advisers, and support you in your manager/supporter role ensure you’re delivering minimum standard with competent well mentored & supported permit holders.
  • We have a network of Active Support Members to support and encourage engagement with Damboree & Nights Away Permits
  • Our Active Support Members can challenge those out-of-date notions that some adults in your District/County may harbour without affecting your local dynamics. Allowing us to annoy your people instead of your team.
  • Attend County Rallies, District Conferences to promote Nights Away Damboree Stylee

Nights Away Passports – Reasonable Adjustments

One of the questions that comes up is how to make Nights Away Event Passports inclusive for those who need additional support. So one of our team asked HQ InfoCentre the question, and this is what came back from them:

“In the case where a child with additional needs is to be partaking in an expedition under the Nights Away Passport scheme, here’s a few pointers on how to go about making sure the correct support is in place without jeopardising the purpose of the NA Passport Scheme (to encourage self-independence):

A conversation between the parents of the child, the Nights Away Permit holder (and passport issuer) and the District Commissioner should be had outlining the specific needs of the child and how much of these needs could be handled by the passport holder/the Scouters around him.In the same way that you would for any other Nights Away passport expedition, make sure there is a robust home contact system in place.

This means that the Nights Away Permit holder (and possible another Leader should a child need to be taken away from the expedition) should be in the general vicinity such that they can make it to the campsite on short notice.

It could be, due to the specific needs of one or more of the young people involved in the expedition, that it is agreed that the home contact should be more immediately available if needed.

In this case, it would be best practice for the young people to not be made aware of these adjustments.

This is because the purpose of the Nights Away Passport scheme is to instill a sense of self-reliance in the young people and, especially to those in the Group that do not have additional needs, the fact that a more immediate home contact system is in place could effect that.

With regards to the case where the Nights Away Permit holder (and Passport issuer) has their own child within the expedition, try and act in the same way as if there wasn’t. It would be best practice that this Nights Away Permit holder with a child in the expedition wouldn’t be a part of the Home Contact process (although I appreciate that it may be difficult to find another Nights Away Permit holder who is available) but would merely be a part of the conversation spoken about in point 1.”

 

(Edited to remove abbreviations)

Does Damboree do Nights Away Assessments?

NO! We don’t. Not as active support unit members. We may have other roles in Counties or Districts that enable us to do assessments, however the ASU does not offer Assessment-As-A-Service.

This is often a common misconception of Damboree, we’re here to support and encourage, not deliver. We don’t organise Damboree events, we cheer from the sidelines, and help break down barriers to leaders taking young people camping.

Beaver Leaders

What are the basic rules about running Sleepovers / Camps?

  • There is first aid and catering provision.
  • There is a minimum ratio for children to adults at such events, and all those sleeping overnight have full scouting DBS clearance.
  • The person responsible for the event must hold a valid Nights Away Permit.
  • We follow the Policy, Organisation and Rules (POR) of the Scout Association in all that we do.
  • We do not plan anything we are not happy for our own children (if we had/have them) to do.

Turquoise Badge Requirements

Complete 5 OPTIONS & all of the ESSENTIALS section

OPTIONS
– [ ] Help put up a tent
– [ ] Build and light a fire
– [ ] Learn how to tie three simple knots
– [ ] Cook over a fire (e.g. twists or s’mores)
– [ ] Learn a new campfire song and perform it
– [ ] Set up your bed and sleeping bag
– [ ] Find out how Beavers live in the wild
– [ ] Invite one of the Damboree Active Support Unit, Assistant County Commissioner – Beavers or County Nights Away Advisers (UK), or relevant equivalent Commissioner from your Scouting organisation, to your event
– [ ] Draw picture of the original Beaver uniform and name 3 differences
– [ ] Take part in a brand new adventurous activity with your Colony

ESSENTIALS – Do ALL of these
– Camp outside in tents with your Colony for at least one night
– Spell out Damboree in natural materials
– Post pictures, or it didn’t happen, to Facebook using
#DamboreeBeavers #BeaversInTents
#SkillsForLife_BeginsWithBeavers

So what can Damboree do to help me promote nights away in my Group/District/County/Region/Country?

  • Well, we have a cracking badge scheme that supports Beavers, Cubs & Scouts, broadly aligned to the Outdoor Challenge with some Damboree magic thrown in.
  • We have Gold Badges for those who get their first Campsite Permit, so your leaders can join a prestigious alumnus of around 350 Gold Badge owners.
  • Golds for those who step up to become Nights Away Advisers, and support you in your manager/supporter role ensure you’re delivering minimum standard with competent well mentored & supported permit holders.
  • We have a network of Active Support Members to support and encourage engagement with Damboree & Nights Away Permits
  • Our Active Support Members can challenge those out-of-date notions that some adults in your District/County may harbour without affecting your local dynamics. Allowing us to annoy your people instead of your team.
  • Attend County Rallies, District Conferences to promote Nights Away Damboree Stylee

How do I become a Nights Away Adviser?

First off, you need to think that Camping is best, ideally have camped lots, led camps etc. Have a chat to your relevant Commissioner and your Training Manager.

If you complete Mod25N validation using a Damboree event to assess someone for their Nights Away Camping Permit, then you can apply for one of our Gold Badges, which for the 2022 cycle are sponsored by Online Scout Manager

Does Damboree do Nights Away Assessments?

NO! We don’t. Not as active support unit members. We may have other roles in Counties or Districts that enable us to do assessments, however the ASU does not offer Assessment-As-A-Service.

This is often a common misconception of Damboree, we’re here to support and encourage, not deliver. We don’t organise Damboree events, we cheer from the sidelines, and help break down barriers to leaders taking young people camping.

Cub Leaders

What are the basic rules about running Sleepovers / Camps?

  • There is first aid and catering provision.
  • There is a minimum ratio for children to adults at such events, and all those sleeping overnight have full scouting DBS clearance.
  • The person responsible for the event must hold a valid Nights Away Permit.
  • We follow the Policy, Organisation and Rules (POR) of the Scout Association in all that we do.
  • We do not plan anything we are not happy for our own children (if we had/have them) to do.

So what can Damboree do to help me promote nights away in my Group/District/County/Region/Country?

  • Well, we have a cracking badge scheme that supports Beavers, Cubs & Scouts, broadly aligned to the Outdoor Challenge with some Damboree magic thrown in.
  • We have Gold Badges for those who get their first Campsite Permit, so your leaders can join a prestigious alumnus of around 350 Gold Badge owners.
  • Golds for those who step up to become Nights Away Advisers, and support you in your manager/supporter role ensure you’re delivering minimum standard with competent well mentored & supported permit holders.
  • We have a network of Active Support Members to support and encourage engagement with Damboree & Nights Away Permits
  • Our Active Support Members can challenge those out-of-date notions that some adults in your District/County may harbour without affecting your local dynamics. Allowing us to annoy your people instead of your team.
  • Attend County Rallies, District Conferences to promote Nights Away Damboree Stylee

How do I become a Nights Away Adviser?

First off, you need to think that Camping is best, ideally have camped lots, led camps etc. Have a chat to your relevant Commissioner and your Training Manager.

If you complete Mod25N validation using a Damboree event to assess someone for their Nights Away Camping Permit, then you can apply for one of our Gold Badges, which for the 2022 cycle are sponsored by Online Scout Manager

Emerald Badge Requirements

Complete 5 OPTIONS & all of the ESSENTIALS section.

OPTIONS
– [ ] Help to pitch and strike your tent
– [ ] Cook a Backwoods meal with your tent buddies
– [ ] Show you know what things you need to do to look after your campsite and kit
– [ ] Make, name and look after an imaginary camp pet…
– [ ] Build a shelter/bivvy for two, and sleep in it for at least one night of your camp
– [ ] Make a useful camp gadget
– [ ] Erect and use a weather stone to give local weather forecast.
– [ ] Make a woggle out of something you have on camp, e.g. wood or cord, using knife skills or knots.
– [ ] Invite a member of the Damboree Active Support Unit, Assistant County Commissioner – Cubs or County Nights Away Advisers (UK), or relevant equivalent Commissioner from your Scouting organisation, to your event
– [ ] Perform a campfire skit or teach a new song

Essentials – do ALL of these
– [ ] Cubs sleeping outside for 2 or 3 nights 
– [ ] Spell out Damboree in camp items
– [ ] Post pictures, or it didn’t happen, to Facebook using #DamboreeCubs #Cubsintents
#SkillsForLife_ContinuesWithCubs

Does Damboree do Nights Away Assessments?

NO! We don’t. Not as active support unit members. We may have other roles in Counties or Districts that enable us to do assessments, however the ASU does not offer Assessment-As-A-Service.

This is often a common misconception of Damboree, we’re here to support and encourage, not deliver. We don’t organise Damboree events, we cheer from the sidelines, and help break down barriers to leaders taking young people camping.

Scout Leaders

What are the basic rules about running Sleepovers / Camps?

  • There is first aid and catering provision.
  • There is a minimum ratio for children to adults at such events, and all those sleeping overnight have full scouting DBS clearance.
  • The person responsible for the event must hold a valid Nights Away Permit.
  • We follow the Policy, Organisation and Rules (POR) of the Scout Association in all that we do.
  • We do not plan anything we are not happy for our own children (if we had/have them) to do.

Teal Badge Requirements

Complete 5 OPTIONS & all of the ESSENTIALS section

OPTIONS
– [ ] With others, pitch and strike your tents on the event, including kitchen/storage as well as sleeping.
– [ ] Be part of a group of Scouts to arrange and set up a well-organised site. It should include sleeping tents, food and equipment stores, a fire or stove, kitchen and eating area.
– [ ] Explore the environment of your camp and make sure you know where everything is. Respect the environment you are in and, at the end of the camp, leave the site as you found it. Take steps to reduce any harm to the environment.
– [ ] Show how to use an axe, saw AND knife safely, setup an appropriate area for this activity.
– [ ] Build a bivouac and sleep in it for the entire event, ensure your creation is robust and secure enough to last.
– [ ] Paracord stuff; Be creative and teach others different techniques, eg woggles, bracelets, keyrings etc.
– [ ] Plan and run a wide game for the event, at least 2 hours of activity.
– [ ] Take an active part in a Campfire or other entertainment, including laying and tending to the fire and ensuring it is well controlled.
– [ ] Lead and run the cooking of an entire meal for the event. Understand the importance of food hygiene and a balanced diet and how that can work at camp.
– [ ] Invite Asst County Commissioner (Scouts), County Nights Away Adviser, or Damboree Team Member (Active Support Unit) to your Damboree Event.

ESSENTIALS – Do ALL of these
– Sleep 2+ nights as part of a Troop, Group, District or larger event or on a Nights Away Passport
– Create a free standing Damboree sign or camp gateway using pioneering skills and materials.
– Post pictures, or it didn’t happen, to Facebook using #DamboreeScouts, #ScoutsCamp, #EveryoneInTents, & #SkillsForLife_SucceedsWithScouts

So what can Damboree do to help me promote nights away in my Group/District/County/Region/Country?

  • Well, we have a cracking badge scheme that supports Beavers, Cubs & Scouts, broadly aligned to the Outdoor Challenge with some Damboree magic thrown in.
  • We have Gold Badges for those who get their first Campsite Permit, so your leaders can join a prestigious alumnus of around 350 Gold Badge owners.
  • Golds for those who step up to become Nights Away Advisers, and support you in your manager/supporter role ensure you’re delivering minimum standard with competent well mentored & supported permit holders.
  • We have a network of Active Support Members to support and encourage engagement with Damboree & Nights Away Permits
  • Our Active Support Members can challenge those out-of-date notions that some adults in your District/County may harbour without affecting your local dynamics. Allowing us to annoy your people instead of your team.
  • Attend County Rallies, District Conferences to promote Nights Away Damboree Stylee

Nights Away Passports – Reasonable Adjustments

One of the questions that comes up is how to make Nights Away Event Passports inclusive for those who need additional support. So one of our team asked HQ InfoCentre the question, and this is what came back from them:

“In the case where a child with additional needs is to be partaking in an expedition under the Nights Away Passport scheme, here’s a few pointers on how to go about making sure the correct support is in place without jeopardising the purpose of the NA Passport Scheme (to encourage self-independence):

A conversation between the parents of the child, the Nights Away Permit holder (and passport issuer) and the District Commissioner should be had outlining the specific needs of the child and how much of these needs could be handled by the passport holder/the Scouters around him.In the same way that you would for any other Nights Away passport expedition, make sure there is a robust home contact system in place.

This means that the Nights Away Permit holder (and possible another Leader should a child need to be taken away from the expedition) should be in the general vicinity such that they can make it to the campsite on short notice.

It could be, due to the specific needs of one or more of the young people involved in the expedition, that it is agreed that the home contact should be more immediately available if needed.

In this case, it would be best practice for the young people to not be made aware of these adjustments.

This is because the purpose of the Nights Away Passport scheme is to instill a sense of self-reliance in the young people and, especially to those in the Group that do not have additional needs, the fact that a more immediate home contact system is in place could effect that.

With regards to the case where the Nights Away Permit holder (and Passport issuer) has their own child within the expedition, try and act in the same way as if there wasn’t. It would be best practice that this Nights Away Permit holder with a child in the expedition wouldn’t be a part of the Home Contact process (although I appreciate that it may be difficult to find another Nights Away Permit holder who is available) but would merely be a part of the conversation spoken about in point 1.”

 

(Edited to remove abbreviations)

How do I become a Nights Away Adviser?

First off, you need to think that Camping is best, ideally have camped lots, led camps etc. Have a chat to your relevant Commissioner and your Training Manager.

If you complete Mod25N validation using a Damboree event to assess someone for their Nights Away Camping Permit, then you can apply for one of our Gold Badges, which for the 2022 cycle are sponsored by Online Scout Manager

Does Damboree do Nights Away Assessments?

NO! We don’t. Not as active support unit members. We may have other roles in Counties or Districts that enable us to do assessments, however the ASU does not offer Assessment-As-A-Service.

This is often a common misconception of Damboree, we’re here to support and encourage, not deliver. We don’t organise Damboree events, we cheer from the sidelines, and help break down barriers to leaders taking young people camping.

Your Damboree

What are the basic rules about running Sleepovers / Camps?

  • There is first aid and catering provision.
  • There is a minimum ratio for children to adults at such events, and all those sleeping overnight have full scouting DBS clearance.
  • The person responsible for the event must hold a valid Nights Away Permit.
  • We follow the Policy, Organisation and Rules (POR) of the Scout Association in all that we do.
  • We do not plan anything we are not happy for our own children (if we had/have them) to do.

TIP: Don't Give Parents/Carers Space to Worry

It is not uncommon for Beavers to spend their first night away from a close family member at a Sleepover, let alone CAMPING! So the challenge is: How do Leaders give parents confidence? One answer is to hold a Parent’s Evening. During the fast 15-20 minute meeting I would suggest you cover the following topics:

  • – Venue [Location, key features and why the location was chosen]
  • – Activities [What exciting things will the Beavers do. How will plans be adopted according to changes in weather]
  • – Sleeping arrangements [boys & girls together(?), changing areas)
  • – Arrival & Pick-up time / process [Importance of pealing Parents / Carers from sides of Beavers (into their first activity), deal with any paperwork before they leave]
  • – Kit List [Everything to be labelled., Beavers should be encouraged to pack, don’t need new items, ask if you don’t have a …..]
  • – Experience of the team [No events, Nights, Qualification, Years]
  • – Required Help [Gives Parents / Carers the opportunity to see what is going on as there is nothing to hide]
  • – Medicine / Allergies [Current prescription in packets, form for does and recording administration, specific allergy issues will be addressed]
  • – Bed Wetting [Talk about how mats / pull-up will be discretely used, what happens if someone wets their bed]
  • – Risk assessments [Everything considered and mitigated e.g. ….]
  • – In-Touch Process [We will always let you know if there is an issue. Please send a text if you need to but accept if everything is OK we may not get a chance to respond]
  • – Questions – Beavers [Always first]
    – Questions – Parents [No question is too silly]
  • – Question previous event Beaver Parents if you have missed anything [They will often address some of the issues raised for you]
  • – Final Comments [You will be happy to answer any further questions that come up]

I like to use a menu sheet [List things the Beaver likes and dislikes] to act as an ‘ice breaker’ when parents arrive. Try to avoid agreeing to a specific menu. During the meeting try a little humour e.g Remember to bring your tissues as the Beaver will be too excited to get you one. Hopefully if you have covered all the above items there will be no opportunity for a parent / carer to remain concerned.

If a Parent is still not happy, suggest their Beaver attends the next event. However, peer pressure can on occasions be persuasive. Whilst not all unhappy parents are difficult, it is after all optional for the Beaver to attend. Give it your best shot and you may be surprised at the success rate you have.

Andy T.

#Damboree #BeaversinTents #BeaversareScouts_ScoutsCamp #SkillsforLifeStartsWithBeavers

TIP: DIY Is Not a Requirement for your Nights Away Permit

To gain your permit doesn’t require you to put on your Super Hero Beaver costume and organise everything. Some leaders may claim that when they qualified for their Nights Away (NA) Permit they had to do everything (at the one camp), but that’s not a requirement of the NA Scheme. You are allowed to delegate / outsource activities to other leaders / parents, as long as you can talk to the specific activities and risks that the teams covered e.g. Catering: Menu, allergies, Risks, timings, equipment. As Leader-In-Charge are you bringing everything together which needs to be covered?

Quoting Scout Association regarding a Nights Away permit, “It shows that all those leading nights away events for young people within Scouting have the skills, experience and personal suitability to take young people away safely.” To gain a permit you will be assessed in four areas:

1. Technical Competence
2. Knowledge of Scout Association Rules for Nights Away
3. Child Protection
4. Personal Suitability

Use the Assessment Checklist for a Nights Away Permit (AC120990) and think about where your ‘prior experience’ can be used to support your application. Think about pulling together an evidence file with example documentation, photographs etc. For your assessment camp think about:

– Event Program (Youth and Leader Timetables) inc. wet weather options
– Roles & Responsibilities (Individuals / teams)
– Communication with Adults / Youth
– Youth Involvement
– Beaver Welfare
– Equipment & Food Lists
– Meal Plan(s) and catering arrangements
– Risk Assessments & First Aid arrangements
– Lessons Learnt and Youth Feedback

Do not expect everything at the camp to go perfectly, especially if it’s the first time you have been the Leader-in-charge. Being a Super Human is not a permit requirements. Most of the hard work is done on the lead up to the event. Everyone adapts the program as things change e.g. an event over-runs because everyone is having so much fun. For us the key assessment requirement is how you bring everything together e.g. the Glue.

For more details about the NA Permit scheme visit: http://members.scouts.org.uk/nightsawaypermits

The Damboree Team
#Damboree #BeaversinTents #BeaversareScouts_ScoutsCamp

For events (hikes/ nights away) do Explorer aged Young Leaders count in ratios?

“For events (hikes/ nights away) do explorer aged young leaders count in ratios (do they help/ hinder/ be neutral) I understand the ratio for you risk assessment is up to you but I mean for the Scout Association official minimum ratios.”

Answer:
” Young Leaders do NOT count in overall ratios for these type of events, they are zero rated. However if they are attending as Exploders then they DO count, minimum 2 adults or none, dependent on activity.”

For Managers & Supporters

What about Explorers and Young Leaders?

The Damboree Silver Badges are there for Young Leaders and Explorers who help deliver a Damboree event, in fact Damboree is a good first base for a Young Leader led event, supported by their section leaders.

The more Young Leaders can be involved in camp planning, the earlier they can get the camp leading experience to be assessed for a permit when they become an adult leader.

Also it is felt that if Explorers needed encouraging to camp using Damboree, then something has gone wrong elsewhere. We believe that Explorers should be working towards Event Passport Camping, in support of their Top Awards.

Badge Requirements

Turquoise Badge Requirements

Complete 5 OPTIONS & all of the ESSENTIALS section

OPTIONS
– [ ] Help put up a tent
– [ ] Build and light a fire
– [ ] Learn how to tie three simple knots
– [ ] Cook over a fire (e.g. twists or s’mores)
– [ ] Learn a new campfire song and perform it
– [ ] Set up your bed and sleeping bag
– [ ] Find out how Beavers live in the wild
– [ ] Invite one of the Damboree Active Support Unit, Assistant County Commissioner – Beavers or County Nights Away Advisers (UK), or relevant equivalent Commissioner from your Scouting organisation, to your event
– [ ] Draw picture of the original Beaver uniform and name 3 differences
– [ ] Take part in a brand new adventurous activity with your Colony

ESSENTIALS – Do ALL of these
– Camp outside in tents with your Colony for at least one night
– Spell out Damboree in natural materials
– Post pictures, or it didn’t happen, to Facebook using
#DamboreeBeavers #BeaversInTents
#SkillsForLife_BeginsWithBeavers

Teal Badge Requirements

Complete 5 OPTIONS & all of the ESSENTIALS section

OPTIONS
– [ ] With others, pitch and strike your tents on the event, including kitchen/storage as well as sleeping.
– [ ] Be part of a group of Scouts to arrange and set up a well-organised site. It should include sleeping tents, food and equipment stores, a fire or stove, kitchen and eating area.
– [ ] Explore the environment of your camp and make sure you know where everything is. Respect the environment you are in and, at the end of the camp, leave the site as you found it. Take steps to reduce any harm to the environment.
– [ ] Show how to use an axe, saw AND knife safely, setup an appropriate area for this activity.
– [ ] Build a bivouac and sleep in it for the entire event, ensure your creation is robust and secure enough to last.
– [ ] Paracord stuff; Be creative and teach others different techniques, eg woggles, bracelets, keyrings etc.
– [ ] Plan and run a wide game for the event, at least 2 hours of activity.
– [ ] Take an active part in a Campfire or other entertainment, including laying and tending to the fire and ensuring it is well controlled.
– [ ] Lead and run the cooking of an entire meal for the event. Understand the importance of food hygiene and a balanced diet and how that can work at camp.
– [ ] Invite Asst County Commissioner (Scouts), County Nights Away Adviser, or Damboree Team Member (Active Support Unit) to your Damboree Event.

ESSENTIALS – Do ALL of these
– Sleep 2+ nights as part of a Troop, Group, District or larger event or on a Nights Away Passport
– Create a free standing Damboree sign or camp gateway using pioneering skills and materials.
– Post pictures, or it didn’t happen, to Facebook using #DamboreeScouts, #ScoutsCamp, #EveryoneInTents, & #SkillsForLife_SucceedsWithScouts

Emerald Badge Requirements

Complete 5 OPTIONS & all of the ESSENTIALS section.

OPTIONS
– [ ] Help to pitch and strike your tent
– [ ] Cook a Backwoods meal with your tent buddies
– [ ] Show you know what things you need to do to look after your campsite and kit
– [ ] Make, name and look after an imaginary camp pet…
– [ ] Build a shelter/bivvy for two, and sleep in it for at least one night of your camp
– [ ] Make a useful camp gadget
– [ ] Erect and use a weather stone to give local weather forecast.
– [ ] Make a woggle out of something you have on camp, e.g. wood or cord, using knife skills or knots.
– [ ] Invite a member of the Damboree Active Support Unit, Assistant County Commissioner – Cubs or County Nights Away Advisers (UK), or relevant equivalent Commissioner from your Scouting organisation, to your event
– [ ] Perform a campfire skit or teach a new song

Essentials – do ALL of these
– [ ] Cubs sleeping outside for 2 or 3 nights 
– [ ] Spell out Damboree in camp items
– [ ] Post pictures, or it didn’t happen, to Facebook using #DamboreeCubs #Cubsintents
#SkillsForLife_ContinuesWithCubs

The Scouts - Nights Away Scheme

Nights Away Passports – Reasonable Adjustments

One of the questions that comes up is how to make Nights Away Event Passports inclusive for those who need additional support. So one of our team asked HQ InfoCentre the question, and this is what came back from them:

“In the case where a child with additional needs is to be partaking in an expedition under the Nights Away Passport scheme, here’s a few pointers on how to go about making sure the correct support is in place without jeopardising the purpose of the NA Passport Scheme (to encourage self-independence):

A conversation between the parents of the child, the Nights Away Permit holder (and passport issuer) and the District Commissioner should be had outlining the specific needs of the child and how much of these needs could be handled by the passport holder/the Scouters around him.In the same way that you would for any other Nights Away passport expedition, make sure there is a robust home contact system in place.

This means that the Nights Away Permit holder (and possible another Leader should a child need to be taken away from the expedition) should be in the general vicinity such that they can make it to the campsite on short notice.

It could be, due to the specific needs of one or more of the young people involved in the expedition, that it is agreed that the home contact should be more immediately available if needed.

In this case, it would be best practice for the young people to not be made aware of these adjustments.

This is because the purpose of the Nights Away Passport scheme is to instill a sense of self-reliance in the young people and, especially to those in the Group that do not have additional needs, the fact that a more immediate home contact system is in place could effect that.

With regards to the case where the Nights Away Permit holder (and Passport issuer) has their own child within the expedition, try and act in the same way as if there wasn’t. It would be best practice that this Nights Away Permit holder with a child in the expedition wouldn’t be a part of the Home Contact process (although I appreciate that it may be difficult to find another Nights Away Permit holder who is available) but would merely be a part of the conversation spoken about in point 1.”

 

(Edited to remove abbreviations)

How do I become a Nights Away Adviser?

First off, you need to think that Camping is best, ideally have camped lots, led camps etc. Have a chat to your relevant Commissioner and your Training Manager.

If you complete Mod25N validation using a Damboree event to assess someone for their Nights Away Camping Permit, then you can apply for one of our Gold Badges, which for the 2022 cycle are sponsored by Online Scout Manager

Mythbusters

For events (hikes/ nights away) do Explorer aged Young Leaders count in ratios?

“For events (hikes/ nights away) do explorer aged young leaders count in ratios (do they help/ hinder/ be neutral) I understand the ratio for you risk assessment is up to you but I mean for the Scout Association official minimum ratios.”

Answer:
” Young Leaders do NOT count in overall ratios for these type of events, they are zero rated. However if they are attending as Exploders then they DO count, minimum 2 adults or none, dependent on activity.”

Camp Themes

Camp Theme – Scouting

Introduction

This camp theme is centered around the popular topic of Scouting. Enjoyed by over 30 million young people worldwide, in nearly 200 countries. Scouting is enjoyed by so many across the planet we thought it would be a great topic for a camp theme.

Duration

This theme is designed to last a weekend, from Friday night to Sunday afternoon.

Activities

Beavers

Beavers are the foundation of Scouting in the UK & Canada, although the youngest section has other names around the world including Joeys and Keas. We suggest the following activities to help them get into the theme of Scouting, and to start their #skillsforlife journey.

Tick Box Activity Badge Link
[ ]Camp outside in tents with your Colony for at least one night Link
[ ]Help put up a tent Link
[ ] Build and light a fire Link
[ ] Learn how to tie three simple knots Link
[ ] Cook over a fire (e.g. twists or s’mores) Link
[ ] Learn a new campfire song and perform it Link
[ ] Set up your bed and sleeping bag Link
[ ] Find out how Beavers live in the wild Link
[ ] Draw a picture of the original Beaver uniform and name 3 differences Link
[ ] Take part in a brand new adventurous activity with your Colony Link
Cubs

Building on Scouting skills developed in the youngest section, Cubs can get really involved in the Scouting theme; here are some suggested activities and links to an appropriate badge.

Tick Box Activity Badge Link
[ ]Cubs sleeping outside for 2 or 3 nights Link
[ ]Help to pitch and strike your tent Link
[ ] Cook a Backwoods meal with your tent buddies Link
[ ] Show you know what things you need to do to look after your campsite and kit Link
[ ] Make, name and look after an imaginary camp pet… Link
[ ] Build a shelter/bivouac for two, and sleep in it for at least one night of your camp Link
[ ] Make a useful camp gadget Link
[ ] Erect and use a weather stone to give local weather forecast Link
[ ] Make a woggle out of something you have on camp, e.g. wood or cord, using knife skills or knotsLink
[ ] Perform a campfire skit or teach a new song Link
Scouts

Scouts is where the Scouting theme really comes into its own, almost if it was tailor made for them. Building on the Outdoor skills gained from Beavers and Cubs, Scouts experience the confidence to be able to fend for themselves with minimal interference from grown ups.

Tick Box Activity Badge Link
[ ]Scouts sleep for at least 2 nights as part of a Troop, Group, District or larger event or on a Nights Away Passport.Link
[ ]Create a free standing Damboree sign or camp gateway using pioneering skills and materials. Link
[ ]With others, pitch and strike your tents on the event, including kitchen/storage as well as sleeping. Link
[ ]Be part of a group of Scouts to arrange and set up a well-organised site. It should include sleeping tents, food and equipment stores, a fire or stove, kitchen and eating area. Link
[ ] Explore the environment of your camp and make sure you know where everything is. Respect the environment you are in and, at the end of the camp, leave the site as you found it. Take steps to reduce any harm to the environment. Link
[ ] Show how to use an axe, saw AND knife safely, setup an appropriate area for this activity. Link
[ ] Build a bivouac and sleep in it for the entire event, ensure your creation is robust and secure enough to last. Link
[ ] Paracord stuff; Be creative and teach others different techniques, e.g. woggles, bracelets, keyrings etc. Link
[ ] Plan and run a wide game for the event, at least 2 hours of activity. Link
[ ] Take an active part in a campfire or other entertainment, including laying and tending to the fire and ensuring it is well controlled. Link
[ ] Lead and run the cooking of an entire meal for the event. Understand the importance of food hygiene and a balanced diet and how that can work at camp. Link
[ ] Perform a campfire skit or teach a new song. Link
Explorers

Explorers and Young Leaders are in the unique position when it comes to a Scouting themed camp, as they can both show off the skills they have learnt along the way, through educating their peers or leading the younger sections to develop those important #skillsforlife.

For this theme we suggest that Explorers and Young Leaders can partake in both the Scouts level activities, but obviously bigger and better, with more flames and more bacon, as well as supporting the camp organisers & helpers (see below).


Event Organisers, Leaders, Young Leaders and Parent Helpers

There is even a programme of activities for yourselves as part of this Scouting themed camp. You are a vital component of a successful Scouting themed camp, whether that’s preparation in advance, the point of execution, or helping provide drying space for wet tents.

Tick BoxActivityLink
[ ]Mentor another leader through the Permit process Link
[ ] Organise a Damboree camping event for your Colony, Pack, Troop or Group Link
[ ] Take an active role in a larger District or County Damboree Event Link
[ ] Be a non-Uniformed or Parent helper on a Damboree Event Link
[ ] Be a Young Leader on a Damboree Event Link
[ ] Be a Uniformed helper on a Damboree Event Link
[ ] Be a Parent/Grandparent/Carer/Guardian helper on a Damboree Event Link

Menu & Feeding Times

Menu

Scouting themed camping can be a huge energy consumer as the young people get deep into the Scouting themed activities, so we propose the following meal schedule.

Whilst we will propose menu ideas on other themes, as we write them, Scouting themed camps should be youth led. The young people should be involved in the menu selection, as with the activities above, they should be involved in some elements of the preparation & cooking (we know, scary huh?).

Feeding Times
TimeMeal
07:00Breakfast
09:00Second Breakfast
11:00Elevenses (D’uh!)
12:00-14:00Variable Lunchtime Window
16:00High Tea
17:30Dinner
19:00Supper
21:00Hot Chocolate and Biccies
Repeat as necessary

If you’ve made it this far down the page, you will realise this is somewhat tongue in cheek. Scouting is a great theme for camping across all age ranges, and Damboree provides a framework for those Scouting themed camps to take place.

The Turquoise, Emerald, and Teal badges are based around the Outdoor Challenge badge which forms part of the Chief Scouts award for the relevant section.

Silver badges for adults are a way of rewarding yourselves and those who enable your camps whether that’s warm bodies for ratios, or full-on active participants.

Those who take young people camping, we salute you.


Links to Additional Resources

The following links are suitable activities for Scouting themed camps, you will need to vary the levels of support and supervision as part of your risk assessment – Beavers will need more hands on support than Scouts, and Explorers may need more fire extinguishers available than Cubs.

You know your young people and their abilities, to arrange the right levels of supervision, and drink lots of hot beverages, although camp tea in a metal mug is vile.

Website/Description Link
Bored Paracord (Youtube Channel)Link
Washing Up Stand (Youtube)Link

Contributors

NameLink

Camp Theme – Harry Potter

Introduction

The Wizarding World of Harry Pottertm has been a fantasy of many a young person since the Philosophers Stone hit our bookshelves in 2001, nearly 20 years later Beavers, Cubs and Scouts have incorporated the world of JK Rowling in their weekend camping adventures. With the help of our Damboree Community member Jonathan Lloyd we’re presenting the resources and notes they used for their HP weekend


Duration

This theme is designed to last a weekend, from Friday night to Sunday afternoon.


Preparation

Hogwarts letter and envelope

Download the Nico Stamping font to get the correct harry potter style font, I used a mail merge to fill in the names and address on both the letter and envelope.

“We bought packs of parchment paper to print on to, to give it the right look and feel. All letters were then wax stamped and hand delivered which the kids really loved. We also used the parchment paper and font to print things like the menu, tent lists etc.”

Venue Setup

Create House Point jars using big sweet jars (free from our local newsagent) and printed House logos

Large badges to mark out the House tables to recreate the great hall, and if your budget runs to it, you can get large house banners online for above each table.

Water bottle labels – We stuck the labels to our drinks water barrels.

Tent numbers – we used these around the site so everyone knew which tent they were in.

Depending how creative you and your team are there are a wealt of creative resources on the likes of PInterest & Instructibles


Activities

Each activity was worth house points and was recorded on the house point sheet. We used sweets from a cash-and-carry as the points system (1 sweet for each point) and filled up the sweet jars for each house (at the end of the weekend all the sweets for each house were divided up amongst the house to take home.)

Sorting Hat

“We recorded the sorting hat saying each of the houses on a phone and then used a Halloween witches hat to recreate the scene playing the correct house for each Young Person. (We used a Bluetooth speaker to make it louder).”

Each young person was then given a scarf/necker in the house colour with an iron on house badge already on. (all leaders were given a black scarf/necker with the Hogwarts badge on).

Philosophers stone challenges

Fluffy

3 leaders link together to create Fluffy (3 headed dog) and try and stop the YP from getting tennis balls across the room, if they catch them that person is out of the challenge.

Devil’s Snare

Is a game of Musical statues:

  • Young people move around (dancing, hopping, skipping, running) while the music is playing and to freeze into a statue when the music stops.
  • Tell him to remain like a statue until the music starts again.
  • Randomly stop and start the music by pressing and releasing the pause button on your CD player.
  • Anyone moving whilst the music is stopped is caught in the Devil’s Snare

Collect the Keys

You will need a lock with a working key (and something for the lock to open like a chest) and then 9 spares keys that all look similar. Hide the keys with varying degrees of challenge based on the section, around your site.

Wizards Chess

For Beavers we suggest changing this out for Giant Connect 4 and the YP had to beat one of the leaders for Cubs & Scouts a Garden sized-chess set version might work.

The Mirror of Erised

Spray paint a stone bright red (like the philosophers stone) and hide it along with a mirror in a wooded area. Suspend the stone in a tree above the mirror so they need to look into the mirror on the floor to be able to see the Philosophers Stone.

Riddle Challenge

The example below was used as a Riddle Challenge, it’s a thought-provoking problem involving the Grain, Chicken & Fox and getting them across a river. There are a number of ways you could make this an interesting experience and Potterfying it, by making the man Hagrid and replacing the fox and Chickens with Fantastic Beasts

The Question

A man has to get a fox, a chicken, and a sack of corn across a river.
He has a rowboat, and it can only carry him and one other thing.
If the fox and the chicken are left together, the fox will eat the chicken.
If the chicken and the corn are left together, the chicken will eat the corn.
How does the man do it?

The solution is linked to in Files and Resources towards the bottom of this page

Other similer logic problem solving puzzles could also be used.

Quidditch World Cup – Pong Edition

There are loads of resources online to show how this works. Use 500ml plastic bottles filled with sand and then use dowelling with a sewing hoop glue to it to create the big hoops, It was then all sprayed in gold.

We suggest using big cups and a ping pong ball for the pong part of the game. Make one of the cups a golden snitch cup worth more points than the other cups.

Each house was put into pairs and each pair takes it in turns to play another pair from a different house. Each game was timed and all scoring ping pong balls convert to their house points.

Hunt for Horcruxes – Orienteeri

Points were awarded for the time it took to complete the course as a team.                                                                                                  

  • The Ring/Resurrection Stone – I use a ring with a gem on it that I got from the dollar/pound store.
  • Tom Riddle’s Diary – Cheap stationery journal book                               
  • Hufflepuff’s Cup – Use a coffee mug that I got from the craft store, and with glitter glue, I wrote on the cup “Hufflepuff”.                                                                                                                    
  • Slytherin’s Locket – Locket that I got from the craft store.
  • Ravenclaw’s Diadem – Plastic tiara.
  • Nagini – Plastic/Rubber/Soft Toy snake.
  • Harry Potter – Framed picture of Harry Potter.                                                                                                                         
Potions

Making Slime!

Herbology

Planting some Cress or Sunflower seeds to take home

Trip to Hogsmede

Trip to the onsite Tuck Shop.

Photo Frame

Make your own ‘Have you seen this wizard’ photo booth. For example create a big cardboard cut out for the surround and then lots of extra bits for the kids to hold up.


Files and Resources

DescriptionLink/Download
Nico Stamping FontLink
Water bottle labels – were stuck to our drinks water barrels.PDF
Tent numbersPDF
Slime LinksInstructibles
Quidditch – Pong EditionLink
Quidditch – Live Action VersionLink
Photo FrameEtsy
Riddle Challenge Solution to River CrossingLink
Hogwarts Envelope TemplateLink
Hogwarts Letter TemplateLink
Hogwarts Letter MailMerge SpreadsheetLink
Whilst Every effort has been made to check the Files and Resources, Damboree is not responsible for 3rd Party links hosted away from the Damboree website

Contributors

Contributor/sGroup/District
Jonathan Lloyd – Originator2nd Leek, Staffordshire Moorlands District
Damboree has taken input from the Contributors, and fit it into the overall template and structure of the Camp Theme, we really appreciate the support our contributors make to the Themes in order that we can share them for others to use.

Disclaimer: Firstly this article resources here may contain images from protected properties, their display here is not a challenge to any ownership of those properties, they are provided here to help Camp Organisers plan their event with a Harry Potter theme. We do not claim any rights whatsoever to Harry Potter, we do not wish to cause any offence to rights holders by offering these resources to help organise Harry Potter themed camps.